With a focus on quality assurance and continuous improvement, Seagate employs a point-based audit program to evaluate property standards, identifying inefficiencies and opportunities for enhancement. Their construction management services also provide end-to-end oversight of various projects, including tenant improvements and capital initiatives, managing everything from scope preparation and bidding to budget control and payment processing. This comprehensive approach ensures that properties under Seagate’s management are maintained to the highest standards while optimizing operational efficiency and cost-effectiveness.
Operations:
Property Inspections
• Common Area – Sidewalks, walkways, and dumpster areas
• Landscaping – Grass, weeds, bushes, trees and irrigation
• Building Exterior – cracks, paint, lighting, windows and roofs
• Parking Lot – cracks, sealing, striping, parking stops and signs
• Results reported to you on a regular basis
Quality Assurance Program
• Point based audit program to ensure compliance with our property standards
• Properties annually audited via random selection
• Results used to identify inefficiencies and opportunities
• Result will be shared with you
Financial Services:
Annual Budgeting
• Operating – Assess expenses and needs, competitive bids and monitoring
• Capital – Project planning, budgeting and financial oversight
• Reserves – Assess and monitor
• Provide year end annual reports
Accounts Receivable
• Electronic tenant e-billing
• Collections of all rents, fees and receipts due from tenants and concessionaires
• Monitoring of collections and delinquencies
• Escalation process and initiation of action plan to collect rent or recommend legal counsel
• Late notice and fee administration
• Default and legal action as agreed with landlord
• Communicate problems as soon as identifed
Accounts Payable
• Manage invoice receipt, processing and payment
• Electronic invoice image storage
• Mortgage, tax and insurance payments
• Owner distributions
• 1099’s
Banking
• Deposit checks received to bank and post to general ledger
• Generate checks for approved operating expenses and projects
• Reconcile bank account(s)
Cam Recoveries (if applicable)
• Annual reconciliation and true up (Commercial only)
Compliance and Document Retention
• Transactional documents – A/R, A/P and Banking
• Contracts, notices and reports on behalf of the client
• Vendor and tenant (commercial) proof of insurance
Economic and Financial Analysis
• Ongoing analysis and evaluation of property operations
• Recommendations to enhance value – including but not limited to:
– Property improvements
– Low cost effective curb appeal enhancements
– Implementation of a long-range plan consistent with owner objectives and direction
• Ongoing review of critical areas of the property such as utility usage, energy management, and vendor performance provided to you
Financial Statements
• Income statement of operations – profit and loss
(current month and year to date)
• Rent roll
• Property inspection report
• Accounts receivable aging and delinquencies
• Accounts payable expense detail and check register
• Bank statements and reconciliation
• Detailed general ledger
Sales Tax
• Sales tax collection and remittance (commercial only)
