With a focus on quality assurance and continuous improvement, Seagate employs a point-based audit program to evaluate property standards, identifying inefficiencies and opportunities for enhancement. Their construction management services also provide end-to-end oversight of various projects, including tenant improvements and capital initiatives, managing everything from scope preparation and bidding to budget control and payment processing. This comprehensive approach ensures that properties under Seagateโs management are maintained to the highest standards while optimizing operational efficiency and cost-effectiveness.
Operations:
Property Inspections
โข Common Area โ Sidewalks, walkways, and dumpster areas
โข Landscaping โ Grass, weeds, bushes, trees and irrigation
โข Building Exterior โ cracks, paint, lighting, windows and roofs
โข Parking Lot โ cracks, sealing, striping, parking stops and signs
โข Results reported to you on a regular basis
Quality Assurance Program
โข Point based audit program to ensure compliance with our property standards
โข Properties annually audited via random selection
โข Results used to identify inefficiencies and opportunities
โข Result will be shared with you
Financial Services:
Annual Budgeting
โข Operating โ Assess expenses and needs, competitive bids and monitoring
โข Capital โ Project planning, budgeting and financial oversight
โข Reserves โ Assess and monitor
โข Provide year end annual reports
Accounts Receivable
โข Electronic tenant e-billing
โข Collections of all rents, fees and receipts due from tenants and concessionaires
โข Monitoring of collections and delinquencies
โข Escalation process and initiation of action plan to collect rent or recommend legal counsel
โข Late notice and fee administration
โข Default and legal action as agreed with landlord
โข Communicate problems as soon as identifed
Accounts Payable
โข Manage invoice receipt, processing and payment
โข Electronic invoice image storage
โข Mortgage, tax and insurance payments
โข Owner distributions
โข 1099โs
Banking
โข Deposit checks received to bank and post to general ledger
โข Generate checks for approved operating expenses and projects
โข Reconcile bank account(s)
Cam Recoveries (if applicable)
โข Annual reconciliation and true up (Commercial only)
Compliance and Document Retention
โข Transactional documents โ A/R, A/P and Banking
โข Contracts, notices and reports on behalf of the client
โข Vendor and tenant (commercial) proof of insurance
Economic and Financial Analysis
โข Ongoing analysis and evaluation of property operations
โข Recommendations to enhance value โ including but not limited to:
โ Property improvements
โ Low cost effective curb appeal enhancements
โ Implementation of a long-range plan consistent with owner objectives and direction
โข Ongoing review of critical areas of the property such as utility usage, energy management, and vendor performance provided to you
Financial Statements
โข Income statement of operations โ profit and loss
(current month and year to date)
โข Rent roll
โข Property inspection report
โข Accounts receivable aging and delinquencies
โข Accounts payable expense detail and check register
โข Bank statements and reconciliation
โข Detailed general ledger
Sales Tax
โข Sales tax collection and remittance (commercial only)
